ClassHQ
WhatsApp-first · Built for Indian coaching centers

Run your coaching center without Excel, missed follow-ups, or fee chaos.

ClassHQ puts enquiries, batches, fees, attendance and student-family updates in one simple WhatsApp-first dashboard. Set up in about 30 minutes with just names, phone numbers and batches — no GST, bank or accounting data required.

Start free

14-day activation trial · 400 reminders & updates · Send to 50 contacts · No card required

Built for

Coaching centersTuition classesTest-prep institutesSkill academiesHobby classesSpoken English centers
app.classhq.in / today
Today

Good morning, Rohit 👋

South Ex · Main
New enquiries
24
+6
Follow-ups due
12
3 overdue
Fee pending
₹4.82L
18 students
Demos today
5
2 confirmed
Enquiry pipeline
This week
New
28
Contact
19
Demo
11
Joined
7
PS
Priya Sharma
Class 10 · Maths · Justdial
Demo
AM
Aarav Mehta
JEE · Physics · WhatsApp
New
IV
Ishita Verma
CUET · Eng + SS · Referral
Contact
WhatsApp today
186
delivered · 3 fee reminders · 2 absence alerts
Demo · 5 PM
Today
Aarav Mehta · JEE Physics · A. Iyer
Batch attendance
7 batches running today
92% present

Product preview with sample data

The reality

Most coaching centers are still running on WhatsApp, Excel, registers and memory.

It works — until you grow. Then enquiries leak, fee follow-ups get missed, batch updates scatter, and students or families keep asking the same questions.

Missed admission follow-ups

Enquiries come from calls, walk-ins, WhatsApp, Justdial and referrals. Without one follow-up system, hot leads go cold.

Fee dues tracked manually

Spreadsheets and registers do not remind you who is overdue, who promised to pay, and who needs another follow-up.

Repeated student/family questions

Class kab hai? Homework mila? Test result aaye? Fee due kab hai? The same questions keep coming every day.

Batch and attendance data scattered

Faculty registers, WhatsApp groups, fee sheets and enquiry lists all live in different places.

The solution

One dashboard for admissions, fees, batches and WhatsApp updates.

Run daily operations from one place — enquiries, students, batches, fee follow-ups, attendance and student-contact communication.

Capture every enquiry

Walk-ins, calls, WhatsApp, website, ads, Justdial — all leads land in one inbox with source and status.

Follow up on time

Auto-assign counselors, set reminders, schedule demos. Nothing slips, even on busy admission days.

Collect fees faster

Student-wise fee status, payment plans, UPI links and WhatsApp reminders — overdue dues stay visible.

Keep students and families informed

Absence alerts, fee reminders, homework updates, class changes and test results — sent on WhatsApp to the right student contact.

Features

Everything your coaching center needs to run smoother.

Six modules built around the real workflows of Indian coaching institutes.

Your data, your pace

Start with only the data you are comfortable sharing.

ClassHQ can start as a communication and follow-up layer. You can add deeper fee, admission and reporting workflows later.

We need
  • Student name
  • Contact name
  • Contact phone
  • Relationship with student: self, parent, guardian or other
  • Batch/course
  • Optional fee due date
We do not need
  • —GST number
  • —Bank details
  • —Profit records
  • —Full accounting data
  • —Tax reports
You control your data.No GST details needed.No bank details needed.Import unlimited students from day one.
Built for India

Made for how Indian coaching centers actually work.

Not retrofitted from a US school SaaS. Designed around WhatsApp, UPI, monthly fee cycles and walk-in enquiries.

WhatsApp-first communication

Reminders and updates where students and families already are.

UPI / payment-link friendly

Send a UPI link, get the screenshot, mark paid. Done.

Works for small teams

Built for centers with 1–3 admin staff, not 50-person sales floors.

Easy onboarding

Import all your students on day one. Your first update goes out to 10 contacts after a test message.

No complex ERP setup

No long deployments, no consultants, no accounting migration. Start with students, contacts and batches.

Built for Indian coaching workflows

Counselor follow-ups, demo classes, monthly fees — the Indian way.

Works alongside other tools

Use ClassHQ as your WhatsApp communication layer even if you already use other tools.

Who it’s for

Works for every type of coaching center.

If you run batches, collect fees and send updates to students, parents or guardians — ClassHQ fits.

Owner dashboard

Know what is happening in your center every day.

Open ClassHQ at 9 AM. You’ll know exactly where to focus by 9:05.

Daily
248
Leads this month
Daily
36
Demo classes booked
Daily
19
Admissions converted
Daily
₹6.4L
Fees collected
Daily
₹1.2L
Pending dues
Daily
11
Students absent today
Daily
23
Follow-ups pending
Daily
7
At-risk students
How it works

From signup to first WhatsApp update — in three steps.

No long deployment. Import your students, then send your first update safely to a small group.

01
Set up your center

Add your courses, batches and students. Import from Excel if you already have a list.

≈ 15–30 minutes
02
Confirm contacts and consent

Add student contacts such as self, parent, guardian or other. Confirm who can receive WhatsApp updates.

Same day
03
Send updates and track replies

Send a test message first, then send your first update to 10 contacts. Track delivery, reads and replies.

Start small, then scale
Pricing

Simple pricing. No setup fees.

Start with a free activation trial, then pick a plan that matches the size of your center.

Free Activation Trial
Try WhatsApp updates with one batch
₹0for 14 days
  • 400 reminders & updates included
  • Unlimited students & contacts in your CRM
  • Send to up to 50 contacts during trial
  • Fee reminders, homework & class updates
  • Attendance alerts
  • 3 automations
  • 1 official WhatsApp updates number
  • Basic inbox
Start free
Starter
Stop chasing fees
₹1,199/month
billed ₹14,388 a year
  • Unlimited students & contacts
  • ~1,000 reminders & updates a month, included
  • Fee reminders & collections
  • Homework/class updates
  • Basic WhatsApp templates
  • Unlimited Excel import
  • 2 staff users
  • Basic reports
Start free
Most popular
Growth
Fill your seats
₹2,399/month
billed ₹28,788 a year
  • Unlimited students & contacts
  • ~3,000 reminders & updates a month, included
  • Attendance & test marks
  • Counselor follow-up tracking
  • Custom WhatsApp templates
  • Advanced fee follow-up reports
  • Marketing campaigns (after approval)
  • 5 staff users · Priority support
Start free
Pro
Run it without you
₹7,999/month
monthly billing only
  • Unlimited students & contacts
  • ~8,000 reminders & updates a month, included
  • Multi-branch dashboard (up to 10 branches)
  • Up to 5 WhatsApp numbers
  • 15 staff users · advanced roles
  • Automation builder
  • Marketing campaigns
  • Priority onboarding

Prices in INR, excl. GST. Included messages reset monthly · top-ups from ₹199 never expire · no auto-charge after the trial.

See full pricing details →

Frequently asked

Quick answers.

Is ClassHQ a full coaching ERP?
ClassHQ focuses on the daily workflows coaching centers actually use: enquiries, batches, fee follow-ups, attendance, tests and WhatsApp updates. You can start without moving your full accounting or GST records.
Do I need to upload GST, bank or profit data?
No. You can start with basic student and contact details: student name, contact name, phone number, relationship and batch. Fee due dates are optional.
Who can receive WhatsApp updates?
Each student can have one or more contacts — the student themselves, a parent, guardian, sibling, relative or other responsible contact.
Do students or families need to install an app?
No. Core updates such as fee reminders, class changes, homework, attendance alerts and test updates can go directly on WhatsApp.
Do I need my own WhatsApp number?
Not to start. You can begin with an official updates number provided by ClassHQ. Later, you can bring your own number if needed.
How many WhatsApp messages are included?
Every plan includes a monthly allowance of reminders & updates — about 1,000 on Starter, 3,000 on Growth and 8,000 on Pro. The free trial includes 400. Marketing messages are counted separately, and you can top up anytime starting at ₹199.
Can I use ClassHQ if I already use Classplus, Teachmint or another tool?
Yes. You can use ClassHQ as your WhatsApp communication and follow-up layer without replacing your existing teaching or content platform immediately.
Can I start with a small batch?
Yes. Import as many students as you like — there is no cap on records. During the trial, WhatsApp sending reaches up to 50 distinct contacts, so you can test safely with one batch first.
Is there a limit on students or contacts?
No. Paid plans have unlimited students, contacts, enquiries, batches and fee records. Plans differ by monthly message allowance, staff users and features — not by how many students you can manage.
What happens after the trial?
Your data remains safe. WhatsApp sending pauses when the trial ends, and you can upgrade or top up messages to continue. No auto-charge.
Is my students’ data safe?
Yes. Your student and contact data belongs to you and is used only to run your center’s communication and follow-ups. We never sell or share it with other institutes, and you control which contacts receive updates.
Can I export my data if I stop using ClassHQ?
Yes, anytime. Students, contacts, fee records and communication history can be exported — there is no lock-in and your data is never held back.
Are WhatsApp messages sent through the official API?
Yes. ClassHQ sends updates through the official WhatsApp Business API, so messages are compliant, reliable and not at risk of number bans — unlike unofficial bulk-sender tools.
14-day free activation trial

Try it with one batch. See the value on WhatsApp.

Send your first fee, homework or class update without moving your full accounting data.

Start free

400 reminders & updates · Send to 50 contacts · No card required