ClassHQ
≈ 15–30 minutes · no card required

From signup to your first update in 30 minutes.

A simple walkthrough to get your coaching center running on ClassHQ — add students, confirm contacts, and send your first WhatsApp update to parents safely.

PREP
What you need before you start

Just three things: a list of students with their parents’ phone numbers, the batches they belong to, and which contact (parent, guardian or the student) should get updates.

  • Student names and a contact phone number each
  • Your batches or courses (e.g. Class 10 Maths, Morning JEE)
  • No GST, bank or accounting data — ever
STEP 1
Create your center and first batch

Sign up, name your center, and add one batch to start. You don’t need to set up everything — one batch is enough to send your first update today.

  • Add your center name and pick your segment
  • Create one batch (course + timing)
  • Takes about 5 minutes
STEP 2
Add students and contacts

Import your student list from Excel, or paste it in. Each student can have one or more contacts — parent, guardian, sibling or the student themselves.

  • Upload an Excel sheet or paste names and numbers
  • Add the right contact per student
  • No cap on how many students you import
STEP 3
Confirm consent and contact types

Mark which contacts have agreed to receive WhatsApp updates and set each one’s relationship. This keeps your messaging clean, compliant and trusted.

  • Set relationship: self, parent, guardian or other
  • Confirm who can receive WhatsApp updates
  • Compliant with the official WhatsApp Business API
STEP 4
Send a test message to yourself

Before reaching parents, send a test update to your own number. You’ll see exactly what families receive and how delivery and read tracking works. This is your first “it works!” moment.

  • Send a test to your own WhatsApp
  • See the message exactly as parents will
  • Check delivery and read status
STEP 5
Send your first real update

Send a real fee reminder, homework update or class change to up to 10 contacts. That first delivered update is the moment ClassHQ starts paying for itself — and the activation milestone for your center.

  • Pick a real update — fee reminder, homework or class change
  • Send to up to 10 contacts to start safely
  • Watch deliveries and replies come in
After your first update

Your first week

  • Import the rest of your students and batches
  • Turn on automatic fee reminders for upcoming due dates
  • Switch on absence alerts so parents hear from you first
  • Share a test result or class update to build the habit
Fee management →Attendance alerts →WhatsApp templates →
Frequently asked

Onboarding questions, answered.

How long does it take to set up ClassHQ?
About 15–30 minutes from signup to sending your first WhatsApp update. You only need student names, phone numbers and batches — there’s no long deployment or data migration.
Do I need to import all my students before sending anything?
No. Start with one batch and a handful of students. You can send your first real update to 10 contacts and grow from there — import the rest whenever you’re ready.
Can I import students from Excel?
Yes. Upload an Excel sheet or paste your list. If you’d like help, our team can import it for you during your trial.
What is the activation milestone?
Sending your first real WhatsApp update (a fee reminder, absence alert or class update) to at least 10 actual contacts. Centers that reach it in the first few days get the most value from their trial.
What do I need to provide to get started?
Only student names, contact phone numbers and your batches. No GST, bank or accounting data is required at any point.
14-day free activation trial

Try it with one batch. See the value on WhatsApp.

Send your first fee, homework or class update without moving your full accounting data.

Start free

400 reminders & updates · Send to 50 contacts · No card required