12 free templates · admission enquiry follow-up templates

Turn enquiries into admissions with the right follow-up.

A walk-in or Justdial lead goes cold fast. These WhatsApp follow-ups keep the conversation warm without being pushy. Paste and personalise, or automate the sequence in ClassHQ.

14-day free trial · capture & follow every lead · No card required

1 / 4

First response

Send within the hour. The fastest reply usually wins the admission.

Instant reply

Hi [Parent Name], thank you for your interest in [Centre Name] for [Course/Class]! I’m [Your Name], your point of contact. May I share a few details and a good time for a quick visit or call?

Share details

Hello [Parent Name], here’s a quick overview of our [Course Name]: batches at [Timings], faculty with [X] years’ experience, and a focus on [USP]. Would you like to visit us at [Centre Address] or book a free demo class?

From Justdial / ad

Hi [Parent Name], thanks for enquiring about [Course Name] via [Source]! We’d love to help [Student Name] get started. Are you free for a short call today or tomorrow?

2 / 4

Demo class invite

Invite to demo

Dear [Parent Name], we’d love for [Student Name] to attend a free demo class for [Course Name] on [Date] at [Time]. It’s the best way to see if we’re the right fit. Shall I reserve a seat?

Confirm demo

Great, [Parent Name]! [Student Name]’s free demo for [Course Name] is confirmed for [Date] at [Time], at [Centre Address]. Please arrive 10 minutes early. See you then! — [Centre Name]

After the demo

Hi [Parent Name], it was lovely having [Student Name] in the demo class! Did they enjoy it? We’d be glad to have them join the regular [Batch Name] batch — happy to share fee details whenever you’re ready.

3 / 4

Gentle nudges & fees

Share fee details

Hello [Parent Name], as requested, the fee for [Course Name] is ₹[Amount] [per month/term], with flexible payment options. We currently have [N] seats left in the [Batch Name] batch. Would you like to confirm [Student Name]’s spot?

Soft nudge

Hi [Parent Name], just checking in on [Student Name]’s admission to [Course Name]. Do you have any questions I can help with? We’d love to have them start with the [Batch Name] batch. — [Centre Name]

Seats filling

Dear [Parent Name], a quick heads-up — the [Batch Name] batch for [Course Name] is almost full ([N] seats left). If you’d like to secure [Student Name]’s seat, just reply here. — [Centre Name]

Final nudge

Hi [Parent Name], I don’t want to keep messaging if the timing isn’t right! If you’re still considering [Course Name] for [Student Name], I’m here whenever you’re ready. Wishing you the best either way. — [Your Name], [Centre Name]

4 / 4

Hindi / Hinglish

First reply (Hinglish)

Hi [Parent Name], [Centre Name] me [Course Name] ke liye interest dikhane ke liye dhanyavaad! Main [Your Name]. Kya main aapko details bhej dun aur ek visit ya call ka time fix kar lein?

Demo invite (Hindi)

नमस्ते [Parent Name] जी, हम चाहेंगे कि [Student Name] [Course Name] की एक फ्री डेमो क्लास ([Date], [Time]) में शामिल हों। क्या मैं एक सीट रिज़र्व कर दूं? — [Centre Name]

Tired of pasting? ClassHQ sends these automatically.See admissions crm
Frequently asked

Questions, answered.

How quickly should I follow up on an enquiry?
Within an hour if you can, and the same day at the latest. Speed is the single biggest factor in whether a coaching enquiry converts — the first centre to reply usually wins.
How many times should I follow up before giving up?
Three to four touches over about a week: instant reply, a demo invite, a value or fee message, then a gentle final nudge. After that, move them to a periodic re-engagement list rather than chasing.
Can ClassHQ follow up automatically?
Yes. Capture enquiries from walk-ins, calls, WhatsApp and Justdial, assign a counselor, and set reminders or automated WhatsApp follow-ups so no lead is forgotten.
14-day free activation trial

Try it with one batch. See the value on WhatsApp.

Send your first fee, homework or class update without moving your full accounting data.

Start free

400 reminders & updates · Send to 50 contacts · No card required